ROTARY
Service Above Self is at Our Core
To our team, Rotary is not a client. Rotary is a central part of our mission. A Rotarian for a decade, and serving in a number of Rotary roles (Membership Chair, P/R Chair, Foundation President, Club President, District Communications Chair, District Conference Chair, 2019 District 5030 Rotarian of the Year, Major Donor, Corporate Sponsor), our managing creative director has provided leadership that puts Service Above Self at our core. Professionally, we’re known as a team that “makes things happen,” so being associated with People of Action makes us a good fit.
Why Are Our Rotary Events Successful?
From the first day we start working with your team on a Rotary event, our team is dedicated to the guest experience. Our goal is to ensure that each participant feels fantastic about attending. When Digital Face Media talks about our passion to “Inspire, Enlighten, and Motivate,” we’re in line with the Rotary mission. Could there be a better way to describe the goals of a Rotary conference?
Inspire
Rotary conferences inspire audiences with stunning visual content that reminds them of the reasons they joined Rotary. They’re inspired by the presentation of the environment, the speakers, the brand, the message and their ability to share these experiences in fellowship with their Rotarian partners.
ENLIGHTEN
What keeps people interested? Learning new things – new skills, new ways to look at things, paying attention to the world around us to better understand the changing society and how to best apply Rotarian values to be of service.
MOTIVATE
When people are full of inspiration from the message, they are in awe of how cool the conference was — how it was presented and how professionally it was run — they’ve learned new things that they’re excited to share, by default they become motivated to take action. Inspiring people to be motivated to continue the works of Rotary is not only our goal, it is the goal of Rotary International.
Benefits of Partnering with Digital Face Media
- Deep understanding of Rotary
- We develop and create targeted content
- End-to-End conference production
- Brand and messaging know-how
- Peace of mind with run of show
- Many A/V assets are provided
- We make event production fun!
- Rave reviews of every event (link)
Production Examples
You are welcome to take a look at some of our Rotary event production work below. Our team not only develops digital content to inspire audiences, but we also manage the Run of Show, stage management, and minute-by-minute to help deliver memorable human experiences and achieve the goals of inspiring, enlightening, and motivating.
Rotary Through Time is a digital asset we developed and used as part of RI’s Big West Institute in Tucson in November 2021. Our team produced and managed Run of Show for all general sessions at this event.
District Conference Promotion is key when we’re driving registrations and “heads in beds” — exciting promotional content produces results and lets people know right up front that this will not be a run-of-the-mill event.
The 2022 Big West Rotary Institute was produced by our team in Salt Lake City in November. This video represents the conference opener that was immediately followed by a large children’s choir and our live stage talent.
Come Together was a joint Rotary District Conference that featured RI President Barry Rassin and Bill Gates as keynote speakers. Our team produced the event where we highlighted Seattle and Spokane ‘coming together’.
Together In Tucson was the first major event we produced coming out of the pandemic. Like most events, we developed brand through run of show for this event.
This Conference Opener was so much fun to shoot with Rotary International Director Vicki Puliz in Arizona’s Ventana Canyon! She looked great and was on point, and Enzo stole our hearts!
Promo for Rotary Zone Institute is coming to Salt Lake City and the Digital Face Media team has been working with RI for over a year to promote and produce another great event.
Celebration of Life is a common sequence for annual Rotary events. This is an example of how Digital Face Media honors those who have passed.
Together Again, Again was the theme for this Rotary club’s first post-COVID event. So we got a little silly with their event promotion which was well received by all.
In this Rotary Club Fundraising Video, the goal is to inspire people with the club’s kindness, enlighten them to how we use their donations, and motivate them to give.
The Opening Reel for any Rotary event is key to setting the tone for the awesome experience that lies ahead. It’s critical that the show starts with a bang, so we bring the wow factor. This is an example of an anthems reel.
Any well-managed event has to stay on schedule so we develop Break Timer Videos that keep the positive vibe on track and make sure how much break time is left is visible to all.
A different kind of Rotary Event Promotion Video – this video was promoting an in-person event to an online audience during the pandemic of 2020.
Brand - Graphics - Signage
What Rotary Says About Us
We're Not an A/V Company . . . but . . .
We’re a creative and event management team with deep roots in communications and media production. What’s happened over the years is interesting, though; whenever we’re helping with an event and some A/V company says, “it’ll be $X,000 to rent that screen”, we end up going out and buying that screen to prevent our Rotarian partners from being gouged like they’re Google with an endless supply of cash. As long as a venue is not selected that prohibits Rotary volunteers from bringing in their equipment, we can help save your Club/District/Zone thousands of dollars on equipment rental. We use this gear in both production and to improve the appearance of venues and reinforce the Rotary brand.
This decision-making by our team has resulted in a warehouse full of A/V inventory that we bring to the table. We qualify as “Rotary Volunteers” because we are, which is an important distinction. Since most venues typically make 50% of exorbitant A/V rental fees, we try to help cut costs where we can.
Below is a summary list of the reasonably priced equipment (always at a steep discount for Rotary) that we can provide in the Western Unitied States, leveraged to save money and wow audiences. While we produce events nationwide, our equipment can only be deployed in the Western United States.
Our P6 indoor/outdoor video wall can be constructed in any shape. These 24″ square panels all bolt together to form whatever size screen we need, up to 21′ wide by 12′ high. Even when used outdoors, content is clearly visible in full sun and can withstand the passing rain shower. The video wall takes a crew of six to assemble in three hours, and up to four of these folks can be volunteers to reduce labor costs.
These gorgeous video displays are big and can be used individually or up to four of them can be combined to create a ten-foot video wall. They can also be arranged horizontally to create stunning backdrops for stages, registration, or lobby areas. These monitors are attached to 10′ trusses on weighted 36″ bases. To complete the setup, we typically shine a colored light up through the truss to make the whole setup glow, see image below.
These gorgeous video displays are big and can be used individually or up to four of them can be combined to create a ten-foot video wall. They can also be arranged horizontally to create stunning backdrops for stages, registration, or lobby areas. These monitors are attached to 10′ trusses on weighted 36″ bases. To complete the setup, we typically shine a colored light up through the truss to make the whole setup glow, see image below.
These gorgeous video displays are big and can be used individually or up to four of them can be combined to create a ten-foot video wall. They can also be arranged horizontally to create stunning backdrops for stages, registration, or lobby areas. These monitors are attached to 10′ trusses on weighted 36″ bases. To complete the setup, we typically shine a colored light up through the truss to make the whole setup glow, see image below.
These monitors are placed on low stands in front of the stage so that the talent on stage can see what the audience is seeing (screen 1) and the stage timer (screen 2). This gives all of your conference presenters an additional degree of confidence as they inspire the audience. Confidence monitors are common at major corporate and public sector events and are an essential tool for your presenters.
Stage timers are key to keeping everyone on track and the program on schedule. When our team is in charge of Run of Show, our stage manager is responsible for running the stage timer which is visible in at least three locations on stage, as well as the production booth and stage management crew. We use an online stage timer platform that also enables us to send messages to the talent on screen. Messages like, “you have lettuce on your front teeth,” or “you have an extra five minutes.”
This audio controller is used by the audio technician to mix and stream up to 20 audio sources to the audience as well as the ATEM controller which is likely recording the event.
This device is at the heart of our control booth and allows us to manage up to eight A/V inputs. Typically this is set up with four PC inputs and four camera inputs, enabling our team to project a seamless content experience to the audience. Additionally, the Blackmagic ATEM also records all inputs, all the time, which gives our post-production team a full set of audio and video assets should you want to produce a post-conference video.
We can supply up to 12 high-quality wireless microphones.
Big rooms require big screens for your audience, and the content fed to those screens must originate from quality devices controlled from the production booth. So, that’s what we do. Our camera lineup includes (click any link for more information):
- 6-light LED professional wireless DMX lights
- 64-light Octagonal LED wireless DMX color par lights
- 64-light Octagonal LED wireless DMX color par lights
- 90-Watt Moving-head wireless DMX color gobo lights
- 25-Watt Moving-head wireless DMX color gobo lights
ETC Source 4, 750-watt ellipsoidal 25-50 degree stage lights. We have nine of these in inventory, however, we’ve never used more than five for even the largest of stages. These things would light up an aircraft carrier.
We have a variety of power-contained speakers and stands which work well in most situations. For larger venues, we bring in an audio subcontractor that usually connects to a 10,000-watt AMP in our production booth server rack.
Whether we’re scaling to a 21′ video wall or to a 10′ 4K video wall, we deploy Novastar scalers to make the content look great.
We charge a small fee for cabling bundles which are required to make everything work. Cables are not disposable, however, they need frequent replacement which is why we charge a base cable bundle fee for every live event.
It doesn’t matter if we’re hoisting a 2,000-pound video wall or an 82″ 4k monitor, our team comes to your event prepared to impress. You’ll be surprised what we can accomplish with our trusswork.
Our truss jacks can raise up to a 30′ F34 12″ truss up to 18′ off the ground to support the deployment of video walls and stage lighting.
Our company trucks transport very large equipment trailers all over the Western United States to equip live events with cutting-edge technology. We feel bad that as of March 2022, we have to impose a surcharge for mileage due to the costs of fuel and maintenance, but we are optimistic these surcharges will relax in 2023.
Want to discuss your event?
To get a response within one business day, simply submit this form and we will forward it immediately to our conference Creative Director, Randal Southam. If you would like to reach Randal by phone, his office number is 312-768-8426, extension 555.
